I still don't have a date yet for the transition, since I'm still working on the new setup (software wise... the hardware's working great now) and don't know how long that'll take. As I said before though, I plan to give everyone lots of notice before the move, so they won't be surprised by it, and can prepare as needed. My plan for giving notice currently involves this:
1. I plan to email everyone at their xepher.net email address. If you're in Phase 2, there's no excuse, as you should either be checking that, or having it forwarded to a valid account. The email is likely going to include a link for you to click on that will verify your account as still active/in-use.
2. Accounts I don't get a response from... I'll look over the list, and ones I recognize or know something about, I will try to contact them myself or for people that are pretty active here, I may just whitelist directly. I'll probably look at web traffic and see if they're even being visited or not. Ones I don't whitelist will have their accounts locked with a notice page explaining the need to contact me.
3. Any accounts still not responding will not get fully migrated to the new server. I will (and already have) put a copy of all user data on the new server, but I won't actually add them into all the system files until they contact me. I'll probably keep that data around for at least six months, maybe more, just in case, but I'm probably gonna want a good excuse if you takes you a month or more to notice your site is missing.
So, to make this go smoother when the time comes, I ask all of you in Phase 2 to make sure your email is properly set up. Either forwarded to a valid address, or that you check it here at least weekly. Wouldn't hurt to send a test message to yourself @xepher.net to make sure it gets to you. I'll be sending an automated email from adminATxepherDOTnet for any of you who want to setup email rules/filters or such. That address is already whitelisted for the xepher.net spam filters. You may want to do the same if, like me, you use jihad-like levels of additional spam filtering.